Contoh Berita Acara PHO Sesuai Perpres 12/2021

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Contoh Berita Acara PHO Sesuai Perpres 12/2021

Understanding and implementing the handover process in accordance with Presidential Regulation (Perpres) 12 of 2021 is crucial for government projects. This article will guide you through creating a proper Handover Minutes (Berita Acara Serah Terima Pekerjaan or PHO) document, ensuring compliance and smooth project completion. So, let's dive into the details, guys!

What is Berita Acara Serah Terima Pekerjaan (PHO)?

Before we delve into the specifics of creating a Berita Acara PHO in accordance with Perpres 12/2021, let's define what it actually is. Think of a Berita Acara Serah Terima Pekerjaan (PHO) as the official document that signifies the transfer of responsibility for a completed project or a portion of a project from the contractor to the project owner or the government. It's not just a formality; it's a legally binding record that confirms the project has been completed according to the agreed-upon specifications, terms, and conditions. It also serves as a reference point for future maintenance, audits, and potential disputes.

The Berita Acara PHO meticulously outlines details of the project's completion. It contains specifics about what work was carried out, the standards it adhered to, and any deviations from the original plan that were approved during the project's execution. By providing this comprehensive overview, the document makes sure everyone involved has a clear, shared understanding of the project's outcome. If issues arise later, like disagreements or discrepancies about the work done, the Berita Acara PHO acts as a definitive point of reference to resolve these disputes.

Furthermore, a well-prepared Berita Acara PHO is indispensable for ensuring accountability across all project stages. It demands that every aspect of the project, from planning and design to construction and final inspection, is properly documented and verified. This focus on thorough documentation not only helps to prevent misunderstandings but also strengthens trust among the stakeholders, including contractors, government agencies, and the community. By upholding clear and transparent documentation practices, the Berita Acara PHO ensures that all parties are responsible for their contributions, fostering an environment of integrity and professionalism in project management. So, in essence, it is the concluding statement affirming that the contractor has met their obligations, and the government acknowledges the successful completion of the work.

Key Elements of Berita Acara PHO Based on Perpres 12/2021

Perpres 12/2021 provides the framework for government procurement, and naturally, it influences the content and requirements of the Berita Acara PHO. Here are the key elements you should include:

  1. Identification Details: The Berita Acara PHO should clearly state the project name, location, contract number, and the parties involved (the contractor and the project owner/government representative). Don't forget to add the date of the handover, guys.
  2. Scope of Work: This section needs to define what was done, including references to the contract's scope of work and any approved changes or variations made during the project. Make sure to mention what specific tasks, deliverables, or components were handed over.
  3. Compliance Statements: Here, you state that the completed work complies with the contract documents, technical specifications, and any relevant regulations or standards. It's a formal declaration that the project meets the agreed-upon requirements.
  4. Inspection Results: Detail the findings of the final inspection or testing conducted to verify the quality and completeness of the work. This should include references to inspection reports, test results, and any corrective actions taken.
  5. Acceptance Statement: This is a formal statement that the project owner/government accepts the completed work. It signifies the transfer of responsibility and ownership.
  6. List of Attachments: Include any supporting documents like inspection reports, test results, drawings, manuals, and warranty certificates. These attachments provide further evidence and detail about the project's completion.
  7. Signatures: The Berita Acara PHO must be signed and dated by authorized representatives from both the contractor and the project owner/government. These signatures confirm that all parties agree to the contents of the document.

Contoh/Example of Berita Acara PHO Structure

While a specific template might vary depending on the agency and project, here’s a general example of how you can structure a Berita Acara PHO:

BERITA ACARA SERAH TERIMA PEKERJAAN (PHO)

Nomor: [Document Number]

Pada hari ini, [Day], tanggal [Date], bulan [Month], tahun [Year], bertempat di [Location], kami yang bertanda tangan di bawah ini:

  1. [Nama Pejabat Pembuat Komitmen (PPK)], selaku Pejabat Pembuat Komitmen, berdasarkan Surat Keputusan [SK Number] tanggal [Date], selanjutnya disebut sebagai PIHAK PERTAMA.

  2. [Nama Direktur Kontraktor], selaku Direktur [Nama Perusahaan Kontraktor], berdasarkan Akta Notaris Nomor [Akta Number] tanggal [Date], selanjutnya disebut sebagai PIHAK KEDUA.

Berdasarkan:

  • Surat Perjanjian Kerja/Kontrak Nomor: [Contract Number] tanggal [Contract Date]
  • Berita Acara Pemeriksaan Pekerjaan Nomor: [Inspection Report Number] tanggal [Inspection Date]

MENYATAKAN BAHWA:

  1. PIHAK KEDUA telah melaksanakan pekerjaan [Nama Pekerjaan] sesuai dengan Surat Perjanjian Kerja/Kontrak Nomor: [Contract Number] tanggal [Contract Date], dengan nilai sebesar Rp [Contract Value] (terbilang [Contract Value in Words]).

  2. PIHAK KEDUA telah menyerahkan hasil pekerjaan tersebut kepada PIHAK PERTAMA dan PIHAK PERTAMA telah menerima hasil pekerjaan tersebut dari PIHAK KEDUA.

  3. Dengan ditandatanganinya Berita Acara Serah Terima Pekerjaan ini, maka tanggung jawab atas pekerjaan [Nama Pekerjaan] beralih dari PIHAK KEDUA kepada PIHAK PERTAMA.

Sebagai bukti, bersama ini dilampirkan dokumen-dokumen sebagai berikut:

  1. [Daftar Lampiran: Contoh, Berita Acara Pemeriksaan Pekerjaan, Gambar Teknis, dll.]

Demikian Berita Acara Serah Terima Pekerjaan ini dibuat dengan sebenarnya dan ditandatangani oleh kedua belah pihak dalam keadaan sadar tanpa paksaan dari pihak manapun.

PIHAK PERTAMA [Nama PPK] [Jabatan PPK]

PIHAK KEDUA [Nama Direktur Kontraktor] [Jabatan Direktur Kontraktor]

Important Considerations for Perpres 12/2021 Compliance

To ensure your Berita Acara PHO aligns with Perpres 12/2021, keep these points in mind:

  • Procurement Method: Perpres 12/2021 outlines various procurement methods. The Berita Acara PHO should reflect the specific method used (e.g., direct appointment, tender, etc.).
  • Local Content (TKDN): If the project involves local content requirements, the Berita Acara PHO should explicitly state the level of TKDN achieved. This is often a mandatory element for government projects, guys.
  • SME Involvement: Perpres 12/2021 encourages the involvement of small and medium-sized enterprises (SMEs). If SMEs were involved in the project, document their participation in the Berita Acara PHO.
  • Sustainability Aspects: Increasingly, government projects are incorporating sustainability considerations. If the project had sustainability goals or initiatives, reflect these in the Berita Acara PHO.
  • Electronic Signatures: Perpres 12/2021 allows for the use of electronic signatures. If electronic signatures are used, ensure they comply with the relevant regulations on electronic transactions.

Common Mistakes to Avoid

To make sure your Berita Acara PHO is valid and effective, avoid these common mistakes:

  • Incomplete Information: Missing details, such as contract numbers, dates, or scope of work, can render the document invalid. Double-check everything.
  • Vague Language: Avoid using vague or ambiguous language. Be specific and precise in describing the work completed and the compliance statements.
  • Missing Signatures: An unsigned Berita Acara PHO is useless. Ensure that all authorized representatives sign and date the document.
  • Ignoring Attachments: Failing to include relevant attachments can weaken the document's credibility. Include all supporting documents.
  • Not Following Regulations: Ignoring the requirements of Perpres 12/2021 and other relevant regulations can lead to non-compliance and potential legal issues.

Tips for Creating a Comprehensive Berita Acara PHO

Here are some practical tips to help you create a comprehensive and effective Berita Acara PHO:

  • Start Early: Don't wait until the last minute to prepare the Berita Acara PHO. Start gathering information and drafting the document well in advance of the handover date.
  • Collaborate: Work closely with the contractor, project team, and legal counsel to ensure that the Berita Acara PHO accurately reflects the project's completion and complies with all requirements.
  • Be Detailed: Provide as much detail as possible about the work completed, the inspection results, and any other relevant information. The more detail, the better.
  • Use Clear and Concise Language: Write in plain language that is easy to understand. Avoid technical jargon and legal terms that may be confusing.
  • Review and Revise: Before signing the Berita Acara PHO, carefully review it to ensure that it is accurate, complete, and free of errors. Revise as needed.

Conclusion

Creating a Berita Acara PHO in accordance with Perpres 12/2021 is essential for ensuring the successful completion and handover of government projects. By understanding the key elements, avoiding common mistakes, and following the tips outlined in this article, you can create a document that is compliant, comprehensive, and effective. Remember, guys, this document is a crucial record, so take the time to do it right!